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Tutorial: Using the File Manager

The File Manager is used to manage all your files for your site. You can use the File Manager to store your files (such as documents, images, audio, videos, etc.).

1. How to Access the File Manager:

On the main menu, click on Site > File Manager.

The File Manager dialog box will appear. You can now upload images or files, create new folders, delete unused files or images, edit an image using Picnik (an online photo editor) and much more.

2. Uploading Files into the File Manager:

• On the main menu, click on Site > File Manager.
• Click on "Upload Files", on the bottom left corner of the File Manager.

• Browse your computer's folders for the file you would like to upload and click on "OK" to upload it.
• Once uploaded, you can click on the red "x" on the top right of the file upload dialog box to close it.
• Now your image is stored in the File Manager.

3. Uploading Multiple Files at Once:

Option 1

• Zip up your files on your computer.
• Upload the file to the File Manager.
• Once the file is uploaded to the File Manager, right-click on the file and choose "Unzip".

Option 2

• When browsing your computer for files to upload, hold down the shift or ctrl keys to select more than one file to upload. 

4. Creating Folders in the File Manager:

• On the main menu, click on Site > File Manager .
• Click on the "New Folder" icon in the display area of the File Manager.
• A prompt will appear, enter the name of your folder and click on the "Add New folder" button.

• Your new folder has now been created.
• To add files to the folder, simply double-click on the folder. The folder will open and you can upload your files as per usual. 
• You can create create folders within a folder, by following the same steps.

5. Editing Images in the File Manager using Picnik:

• On the main menu, click on Site > File Manager. Next, select the image you would like to edit and click on the pencil on the bottom left corner ("Edit with Picnik).
• You will be taken to the Picnik website, it may take a while to load (it's worth the wait!).
• Once Picnik is open, use their picture editing tools to adjust your image to your liking.
• When you've finished editing your picture in Picnik, click on "OK" so that the change is applied and then click on the yellow "Save to Yola" button on the top right.
• Your newly edited picture will replace the picture you originally uploaded. 

6. Moving Files Between Folders:

• On the main menu, click on Site > File Manager.
• Right-click on the file and select "Copy".
• Go to the new folder, right-click in the empty space and select paste.
• Your file will now be pasted in the new folder. You can now go back and delete the older file by right-clicking on it and selecting "Delete".

Please note: If you move your files from one folder to the next or basically change its location, and your file has already been added to a page on your site, you need to follow these steps:

• Click on "Edit" on the top-left of the File Widget.
• Navigate to the file in your File Manager.
• Click on "Select".
• This will ensure that the correct path is being used for your file. 

7. Deleting Files from the File Manager:

• On the main menu, click on Site > File Manager.
• Locate the file you wish to delete.
• Right-click on the file.
• Select "Delete". 

8. How an I search for files in the File Manager:

• Enter the name of the file you wish to search for in the "Search My Files" field.
• You can search all files or choose a particular folder to search in.

9. How to add the contents of your File Manager to your page:

Adding Images:

Drag and drop a Picture Widget onto your page. The Picture Widget is located in the Widgets Sidebar on the right of your screen.

• The File Manager dialog box will pop up. You will have the option to "Upload New Image", "Browse Uploaded Images" or "Find Stock Images".
• To add a picture from your File Manager, click on the first option: "Browse Uploaded Images". The File Manager will open up.
• Select "My Files" or "Stock Images" to search.
• Select the uploaded file you want to add and click "Select".
• The image will be added to your page. 

Or:

• Drag and drop a Text Widget onto your page.
• Click "Insert Image" on the Text Editing Toolbar (the icon that looks like a green tree in a picture frame, roughly in the middle of the toolbar)
• The File Manager will open up and allow you to browse for, select or search for an image, as described above.
• Using the Text Widget allows you to insert a number of pictures in the same text box. You can add as many pictures in a row as your chosen style will support. Separate each picture by one or two spaces for the best result. 

Adding Files:

Here is how to upload a file so that people can view or download it from your site:

• Drag and drop a File Widget onto your page from the Sidebar on the right (the icon for this looks like a computer disk).
• A dialog box will open and you can "Upload New Image", "Browse Uploaded Images" or "Find Stock Images".
• When you click "OK", a link to your file will automatically be created. To test that it is working, save and preview your page. You can test that your link is working by pressing "Preview" or by saving and republishing your site.
• People will then be able to click on your link and download your MS Word file, PDF, PowerPoint presentation, spreadsheet or whatever file you have uploaded. 

10. Understanding file and storage limits:

The File Manager has an indicator which shows you how much of your allotted storage space you are using.

Yola Free:

If you have a Yola Free account, the following apply:

• You are allowed a total of 1GIG of storage per site. If you reach or exceed this limit you will be prompted to upgrade to Yola Silver in order to gain access to additional storage.
• You are allowed to upload individual files of up to 5MB each. If you try to upload a file that is larger than 15MB you will be prompted to upgrade to Yola Silver. If you choose not to do so, you will need to reduce the size of the file you wish to upload.
• For security reasons certain file types cannot be uploaded to free accounts (eg. .html and .js files)

Yola Silver:

If you have a Yola Silver account, the following apply:

• You have up to 5GIG of storage available per site. If you require additional storage, please contact support@yola.com.
• You can upload individual files of up to 100MB each.
• You will be able to upload .js and .html files.